Dev Centre House Ireland Company LogoDev Centre House Ireland

SpeakToFile

Alternate text for SpeakToFile case study page headline image
  • Artificial Intelligence
  • Web Development
  • Document Processing

SpeakToFile is an AI-powered platform that transforms brochures, pricing sheets and other documents into interactive AI-powered assistants. SpeakToFile is perfect for businesses who regularly share documents and wish to provide a faster, more intelligent way of sharing documents.

SpeakToFile

SpeakToFile is an AI-powered platform that transforms brochures, pricing sheets and other documents into interactive AI-powered assistants. SpeakToFile is perfect for businesses who regularly share documents and wish to provide a faster, more intelligent way of sharing documents.

  • Artificial Intelligence
  • Web Development
  • Document Processing
Alternate text for SpeakToFile case study page headline image

Transform Your Documents with AI

About the Client

Industry

Real Estate

Region

Flag of Ireland Ireland
Flag of UAE UAE

Client since

2024 - Present

SpeakToFile offers a platform that turns static documents like brochures, policies and other documents into smart, AI-powered assistants. By uploading documents and sharing a unique link, businesses allow prospects or team members to ask questions and receive immediate, accurate answers drawn directly from the content of the documents. The assistant can preview and download files, highlight the exact sources from where information is extracted, and respond in multiple languages, making it ideal for industries such as real estate, insurance, HR and sales support.

The Challenge

Sales and support teams often spend valuable time answering questions that are already explained in brochures and extensive FAQ documents. This redundant communication leads to wasted hours and lost leads – when responses are slow, prospects drop off and sales opportunities are missed. Businesses rarely know which parts of their material attract interest, and repetitive emails and calls limit the number of prospects a team can handle. Additionally, mismatches between the prospects native language and documents reduces clarity and response accuracy.

SpeakToFile required a solution that could deliver instant, accurate answers from existing documents, scale outreach and provide actionable insights without increasing workload.

The Solution

Dev Centre House Ireland developed a full-fledged Dashboard allowing organisations to convert their documents into AI-powered assistants instantly:

Rapid set‑up

Organisations log into their dashboard where they can manage their AI-powered chatbots and links, keeping multiple use‑cases organised. Organisations upload their brochures, pricing sheets, manuals, policies or any other files in PDF, DOC, TXT, PPTX format, allowing them to instantly create unique links to share with their prospects, clients or colleagues.

Smart Document Chat

Prospects can ask questions related to the documents, and receive real‑time AI‑driven answers. Additionally, the assistant provides references to the document from where the information was retrieved to ensure credible insight.

Analytics & Insights

The dashboard is equipped with in-depth analytics, providing the organisation with deeper insight into their prospects and helping them identify what their prospects really care about. Analytics are stored securely to comply with data‑protection regulations.

Lead Generation & Notifications

SpeakToFile delivers answers immediately, keeping prospects engaged. Organisations can enable email notifications, alerting them when a prospect interacts with their documents, ensuring no engagement is missed.

Available 24/7

The system required 99.9% uptime, ensuring that the chatbots and AI-powered links remain available and functional at all times.

Multi‑language Support

SpeakToFile required multi-language support, covering over 50+ languages.

Ready to Automate Your Documents?

Key Features (Scope of Work)

Scope of Work: Web Development, Artificial Intelligence
Project Duration: 2024 to Present

Process Followed

  • 0 1

    Discovery & Requirement Gathering

    Dev Centre House Ireland worked closely with clients to understand their pain points in sales and support communications, such as wasted time and lost leads.

  • 0 2

    Design & Prototyping

    User flows and wireframes were created for the dashboard and chat interface, focusing on simplicity and immediate access to information.

  • 0 3

    Development

    An iterative approach built the AI engine, file‑upload functionality, chat interface, analytics dashboard and lead‑capture features.

  • 0 4

    Testing & QA

    The team rigorously tested the assistant across different document types and languages to ensure accurate responses and seamless user experience.

  • 0 5

    Launch & Continuous Improvement

    SpeakToFile launched in 2024 and has since evolved with new features such as email alerts and subscription options, guided by user feedback.

Team Assigned

  • Project Manager
  • AI Engineer
  • Frontend Developer
  • Backend Developer
  • QA Engineers
  • Sales & Support

Outcome Results

SpeakToFile has delivered significant benefits to its users across multiple industries. Clients easily share their assistant via email, WhatsApp, and other preferred forms of communication. Prospects interact directly with brochures and pricing documents through the AI-powered assistant, leading to richer conversations. The assistant handles repetitive product questions, allowing businesses to focus on closing deals. Businesses report faster, with more personalised responses and reduced support tickets. The assistant delivers accurate answers in multiple languages, making content accessible to diverse audiences.

For more information about SpeakToFile, checkout SpeakToFile's Official Page

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